Processing of (personal) data by the entity in charge of the online application process.
1. General information
This data protection declaration relates exclusively to data collected as part of the online job application process and includes information on the processing of the candidate's personal data collected during the online job application process.
2. Data Controller
The data protection controller is: Virtualware 2007, S.A , with registered office in 48970 Basauri (Bizkaia) , Polígono Artunduaga -C/Usausuaga, 7 , Spain acting as "Data Controller"; you can contact the Data Controller at the following e-mail address: uextremo@virtualwareco.com
In addition, the Data Controller has appointed a Data Protection Officer (DPO), who can be contacted at the following e-mail address: aextremo@virtualwareco.com
Virtualware 2007. SA complies with all relevant statutory data protection requirements (Spanish data protection laws, European data protection directives and any other applicable data protection law). With our data protection declaration, we inform you as a user about the type, scope and purpose of the collection and use of personal data.
3. Processing of personal data in the job application process
Personal data means any information relating to the personal or material circumstances of an identified or identifiable individual. This includes information such as, for example, their name, address, telephone number and date of birth, but also data relating to their specific career, etc., by reference to which a particular person can be identified with reasonable effort. However, information that cannot be (in)directly associated with his or her real-life identity is not personal data.
4. Principles and purposes of the processing of personal data in relation to the receipt of applications and the application process
When submitting an application electronically, i.e. by e-mail or via our web form, the candidate's personal data is collected and processed for the purpose of managing and processing the selection process and implementing the appropriate pre-contractual measures.
By submitting an application via our recruitment page, you explicitly indicate your interest in working with us. The personal data you provide in this context will be used and stored exclusively for the purpose of job search and application.
In the course of the selection process, the candidate may also attach relevant documents, such as a cover letter, CV and qualifications, which may also contain personal data such as date of birth, address, etc.
Only authorised employees of the Talent department or employees involved in the selection process will have access to your data.
The storage of personal data is exclusively for the purpose of filling the vacancy for which the application has been submitted.
The candidate's data will be retained for 365 days after the end of the recruitment process for the fulfilment of legal obligations or the defence of claims. Subsequently, we are obliged to delete or anonymise your data. Thereafter, the data will only be available as metadata without direct personal reference for statistical purposes (e.g. percentage of women and men in applications received, number of applications per period, etc.).
In addition, we reserve the right to store candidate data for inclusion in our talent pool for 180 days after the end of the selection process in order to identify any other positions that may be of interest to you. This also applies, for example, to applications for training or internship positions. By accepting the privacy policy, the candidate expressly consents to the possible retention of his/her data for a longer period and their inclusion in our talent pool.
If in the course of the recruitment process the candidate receives a contract proposal and accepts it, the personal data collected during the recruitment process will be retained at least for the duration of the employment relationship.
5. Transfer of data to third parties
The data provided as part of the application is transmitted via TLS encryption and stored in a database. This database is operated by Personio GmbH, which distributes applicant and human resources management software ( https://www.personio.es/legal-notice/ ). In this context, Personio is our processor in accordance with Article 28 of the GDPR. The basis for the processing is the execution of the data processing agreement (DPA) concluded between us, as the data controller, and Personio.
6. Rights of the data subject
Insofar as we, as the responsible body, process personal data, you, as a data subject, are entitled to certain rights under Chapter III of the GDPR, depending on the legal basis and the purposes of the processing for which the data is intended, namely the right of access (Article 15 of the GDPR), the right of rectification (Article 16 of the GDPR), the right of erasure (Article 17 of the GDPR), the right to restriction of processing (Article 18 of the GDPR), the right to data portability (Article 20 of the GDPR) and the right to object (Article 21 of the GDPR). Insofar as the processing of personal data is based on your consent, pursuant to Article 7(3) of the GDPR, you have the right to withdraw this consent at any time.
To exercise your rights as a data subject in relation to the processing of data during the online application process, you should contact the Data Protection Officer (see point 2).
7. Final Provisions
We reserve the right to amend this data protection declaration at any time in order to comply with current legal requirements or to reflect changes made in the job application procedure or other similar processes. In such a case, if the candidate revisits this recruitment page or applies, the new data protection declaration will apply to him or her.
Processing of (personal) data by the operator of the recruitment website
General information
This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (
https://www.personio.com/legal-notice/).
Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio.
In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.
The controller
The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact:
privacy@personio.com
Access logs (“server logs”)
Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual.
Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web.
These access logs are stored for a period of up to 7 days. There is no right to object to this.
Error logs
So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG.
When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected.
These error logs are stored for a period of up to 7 days. There is no right to object to this.
Use of cookies
So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”).
On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR).
Period of storage: up to 1 month or until the end of the browser session
Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.
Rights of data subjects
If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR.
To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).
Concluding provisions
Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.